With Product Groups, management of different entities and products becomes easier.
Similar to how collections in the network tab make supplier management clear and understandable, product groups allow companies to link business entities and products for EUDR management.
⚠️ Access to the "Groups" tab, to create or manage product groups is restricted to users with the EUDR Customer Admin role.
Accessing Product Groups
To manage your groups, navigate to the Product tab and select the Groups button. This section provides a comprehensive overview of your existing groups and product distribution.
All Products | Displays every product associated with your account. | 
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Unassigned | Contains products that have not yet been linked to a specific group. |
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Group View | Select a group (highlighted in green) to view its specific products. |
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Filtering | You can filter the list by Product Reference, Product Name, or Supplier Name |
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Product Details | The table displays the product name, reference number, supplier, and whether the item is "Inbound" or "Outbound." For outbound products, any linked inbound products are also visible. |
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Creating Product Groups
Creating Product Groups simplifies Due Diligence Statement (DDS) generation. Product Groups populate legal entity information in a DDS, significantly reducing manual effort.
To create a new group, click the Add Product Group button and complete the required fields in the pop-up window.
Data Requirements
Group Name: Enter a descriptive name for the group.
Team Assignment: You must assign the group to a specific team.
⚠️ Important: If a user is not part of an assigned team, they will not be able to see the products within that group. If a user is not assigned to any team, they will see no products at all. Need to set up a team first? Read this article on how to create a Team in Prewave.
Reference Field (Optional): This field can be left blank; it is primarily used for API integrations and data submissions.
Group Type:
Default: Choose this if you only wish to organize products into collections. No legal entity information is required.
EUDR: Choose this to pre-fill Due Diligence Statements (DDS). This requires mandatory TRACES information.
✏️ Even if Prewave acts as your Authorized Representative, you must register each legal entity in TRACES first. Here you’ll find instructions on how to set up an account in TRACES.
Required Legal Entity Information (EUDR Type Only)
If you select the EUDR type, you must provide the following as registered in TRACES:
Entity Name: Official registered name.
Address Details: City, Postal Code, Street name, and House Number.
Country: Select from the dropdown menu.
EORI Number: Your Economic Operators Registration and Identification number.
Click Save once all information is entered.
Editing or Deleting Groups
To Edit: Hover over the group name and click the Pencil icon. Update the details and click Save.
To Delete: Hover over the group name and click the Trash Bin icon.
💡 Deleting a group does not delete the products. Those products will simply move to the "Unassigned" section or remain in any other groups they were already assigned to.
Adding and Removing Products
There are two methods to manage product placement:
Adding products from the Groups Tab
Select the desired products and click Add to group.
Choose the product groups you want to add the products to and click Add.
Confirm it by clicking OK.
Removing products from the Groups Tab
Select products you want to remove and click Remove from group.
Confirm it by clicking Delete. The products are not deleted permanently, but removed from the group. You can find the removed products under Unassigned.
From Inbound/Outbound Tabs
Navigate to your Inbound or Outbound product lists, select the products, and use the Add to Product Group action.
Select the desired product group and click on Add.
Confirm it by clicking OK.
Filtering on Product Groups
To help you manage and organize large product catalogs, you can also filter your products by Product Groups in Inbound. This allows you to focus on a subset of your products - such as specific categories, or business units - without scrolling through your entire list
Navigate to Products and click on Inbound. Click on the Groups filter and select the product group you want to filter for.
After clicking Apply only products from the selected product group are shown.
Settings
Users with the EUDR Customer Admin role have access to additional automation:
Auto-Grouping: Enable this to automatically add linked inbound products to the same group as their corresponding outbound product.
Enable Groups: This setting activates group-based filtering across the platform. If disabled, all users will see all products regardless of group assignments.
