Prewave provides full visibility into where information is coming from including the source.

Prewave enables the collection of information from Art. 9 para. 1 lit. a, b, and e through various processes, such as (i) manual implementation within the platform by the user, (ii) uploading information by the user into an Excel document provided by Prewave, or (iii) automatically via an API to the customer’s ERP system.

Prewave allows the collection of information from Art. 9 para. 1 lit. c, d, and e fully automated by contacting the relevant suppliers and/or producers. The user can manually or automatically contact one or more suppliers via the Prewave platform with a product origin inquiry. If the contacted supplier is not the producer of a relevant product and does not have the necessary information on the product’s origin, the supplier is prompted to forward the inquiry to their relevant suppliers down to the producer. The supplier is supported with predefined formulations, texts, and illustrations from Prewave to facilitate the information gathering. If the supplier forwards the inquiry to other suppliers in the supply chain, they must register via an included link, making it traceable which company provided the necessary information. Besides manual input of production- and geolocation-specific information by suppliers/producers, Prewave also allows the corresponding due diligence statement to be uploaded into the system.

Regarding the entry of geolocations into the system, Prewave has embedded various validation steps to ensure that the data complies with EUDR requirements, specifically that polygons (i) do not contain holes, (ii) do not have intersecting lines (e.g., in the shape of an ""8""), (iii) form closed shapes, and (iv) are located in the specified production country.

For determining the information on deforestation-free status according to Art. 9 para. 1 lit. g, Prewave offers a process where increasingly advanced/complex analyses are performed: First, the collected geolocations are transferred to the EU Forest Observatory map to check if there was forest in the specific areas as of the cut-off date. If confirmed, the next step is a check using an open-source satellite imagery analysis tool to determine whether deforestation occurred between the cut-off date and the production time. If this is also confirmed, the solution from Prewave's partner Satelligence is offered to reduce ""false positives"" (geolocation data where deforestation is detected using open source tools, although deforestation per EUDR criteria may not have occurred).

For determining compliance with the relevant laws in the producer country (Art. 9 para. 1 lit. h), Prewave uses the following sources, which are further detailed under the ""Risk Assessment"" section:

• Compilation of various EUDR-relevant indices and public sources (country risk and industry risk)

• Web screenings of pre-selected producers

Optionally

• Self-assessments filled out by suppliers/producers

• Information provided by the company about specific risks

Prewave has a complete module for assessing deforestation risks based on precise geographic locations - the provided polygons. The process follows a step-by-step approach to ensure efficiency in the due diligence process.

- Additionally, Satelligence has the ability to verify that relevant commodity is produced at the location provided, thus adding an additional level of granularity and risk assessment

Due Diligence Statements (DDS), which certify product compliance, must be submitted electronically to the EU Traces System. While the system supports the use of purchase orders (POs) as reference information for Product Origin Requests and for managing quantities in the Quantity Accounting Module, the core requirement is to ensure that products within EUDR scope are compliant and have a DDS. The emphasis is on product compliance and reporting through the DDS, rather than directly reporting all purchase orders.

Each supplier is automatically evaluated and assigned a specific risk level based on country risk, industry risk and actual incidents at the suppliers based on media screening with Prewave’s AI for EUDR relevant risks. The country risk is determined based on 23 publicly available indices and classified into no risk, low risk, mid risk, high risk, and critical risk. Additionally, country-specific alerts related to the respective event types are considered. These indices cover, where evident, the human rights and environmental risks mentioned in the EUDR and are adjusted as necessary. A specific risk set for EUDR is used for screening each supplier, including risks, such as land grabbing or conflict, indigenous people, environmental issues or human rights violations.

Prewave incorporates the perspectives of Indigenous communities through trusted external data sources such as LandMark and the Indigenous Navigator. These sources provide information on the presence of Indigenous peoples, their land rights, duly reasoned claims, and the extent of consultation and cooperation in good faith. This data is embedded into Prewave’s risk model to identify regions with known Indigenous claims or potential conflicts.

As part of its producer risk assessment, Prewave evaluates whether a producer operates in areas associated with indigenous communities or regions with a known risk of land theft violations. When such risks are identified, Prewave recommends specific mitigation measures (including requesting documentation or certificates of land ownership) to ensure the commodity is produced in accordance with applicable local laws and land rights.

Data will be stored and maintained for at least 5 years in order to be compliant with EUDR requirements.

The address must be written in Latin Characters to be verifiable. Prewave compares the customer's data against its existing data. If Prewave is confident that the customer is referring to a site already in the system, the customer's targets are validated. If the site is unknown, other databases are checked for recognition, and if found, the site's existence is also validated.

For additional details, please visit EUDR Discovery Template

The address refers to the origin site, specifically the ship-from address. It must be the location of the production site, such as a factory, paper mill, or sawmill.

Prewave's system validates customer targets by comparing them against existing data and checking other databases. If Prewave can identify the supplier at the provided location, this supplier target will be validated.

To properly address the risk tier of any supplier, the information needs to be complete. This is regardless of the country.

The EUDR establishes a three-tier system for assessing countries: high risk, low risk, and standard risk, based on their risk of producing non-compliant commodities. Operators are always required to collect information demonstrating that relevant products are deforestation-free and have been produced in accordance with the relevant legislation of the country of production.

For Due Diligence Statements, granular traceability down to the specific plot of land where commodities were produced is a strict compliance requirement. This necessitates detailed information beyond just product groups. Prewave's Quantity Accounting Module also enables granular DDS referencing by linking outbound and inbound DDS via product IDs, serial numbers, timestamps, quantities, and purchase order (PO) numbers, which creates a verifiable chain of custody.

The Supplier Maturity Assessment emphasizes that operators must be able to provide DDS for EUDR-relevant products. If a supplier cannot provide the necessary information, such as geolocation data, their products would be considered non-compliant, and you would not be permitted to place them on the EU market.

The Prewave EUDR solution is designed to help companies achieve full compliance with the European Union Deforestation Regulation (EUDR) by providing an end-to-end platform for tracking and managing products and suppliers. It offers flexibility and automation to align with EUDR requirements.

The solution consists of three primary modules:

These modules are integrated to create a seamless process from product intake, through due diligence, and ultimately to export.

The "EUDR Perspective" in Prewave is designed to help companies monitor events related to the EU Deforestation Regulation. It focuses on identifying and highlighting risks in the supply chain that could be linked to deforestation or forest degradation, thereby supporting companies in meeting regulatory requirements and improving supply chain visibility.

It categorizes and monitors various event types across different risk areas, assessing their severity at both "Direct Level" (immediate impact) and "Company Level" (broader organizational impact):

By providing alerts and risk scores based on these event types and integrating NGO indices for country risk assessment, the EUDR Perspective helps companies proactively identify and address potential non-compliance issues within their supply chains.

Prewave goes beyond regulatory compliance by providing a holistic view of sustainability and ESG (Environmental, Social, Governance) performance across your supply chain. The platform’s continuous monitoring includes social risk factors (e.g., labour violations, community impacts), environmental sustainability (e.g., carbon footprint, biodiversity impact), and corporate governance (e.g., anti-corruption measures). By integrating EUDR compliance with broader ESG criteria, Prewave helps companies develop more sustainable supply chains and achieve long-term ESG targets.

Prewave offers both manual entry for individual products and suppliers via its user interface, and API integration for continuous, real-time data updates. The API integration is designed to enable a more automated and seamless process for handling large volumes of product and supplier data.

For complete functionality, the industry mapping must align with Prewave's mapping. The Discovery Templates offers a tab with all available industries.

Suppliers who are active in various industries have a combined risk score based on all assigned industries.

Movement data, such as quantities for import or export, must be submitted manually in the platform or via API when the request for the respective EUDR information (geolocations or DDS) is sent to the supplier. API integration is available for continuous, real-time updates of all product and supplier data.

The API integration allows for real-time data synchronisation between Prewave and your internal systems, ensuring seamless workflows. Key benefits include:

This integration significantly reduces manual effort, improves data accuracy, and enhances visibility across your entire compliance process.

Yes, the most recently requested quantity will be displayed in the "Quantity" field.

All reference numbers generated by the EU Traces System after DDS submission are displayed in the "DDS" module within Prewave.

Yes. Each supplier must have their origins for the article and also prove that they are EUDR compliant. While the article has the same number in your system, each supplier has its own production, and it is considered as a separate combination (e.g., Supplier B + Product A) and (Supplier C + Product A).

A designated supplier engagement module designed for efficient EUDR compliance ensures seamless collaboration and communication with suppliers for information gathering. Important features of the module include:

Key Features:

Prewave addresses the complexities of suppliers operating in multiple industries and managing products sourced from various suppliers through specific functionalities:

Prewave reduces the risk of non-compliance penalties by providing a legally aligned platform that ensures companies meet all EUDR requirements. Supply chain disruptions are reduced by a highly automated process.

For suppliers expected to generate DDS, Prewave recommends utilizing the Maturity Assessment to confirm the supplier is ready to implement EUDR.

For suppliers not generating DDS, the supplier engagement module is available to gather all relevant information required to complete a successful EUDR due diligence.

If a supplier passes the Supplier Maturity Assessment and their maturity level is deemed satisfactory, the platform allows for fast-tracking their due diligence.

This means their compliance information can be reused across multiple products and transactions, thereby reducing the need for repeated assessments. However, for compliant products, the Due Diligence Statement (DDS) is still generated and submitted to the EU Traces System.

A supplier's Due Diligence Statement will be displayed as red if the answers in their Supplier Maturity Assessment are critical. This could occur if the supplier, for example, does not use a satellite analysis tool or cannot provide information on how they verified the producers' compliance. If the assessment indicates that the supplier is not ready or lacks necessary compliance measures, they will need to take corrective steps before being able to import or export relevant products within or from the EU. If any of the "red flag" questions within the assessment are answered negatively, the entire assessment is considered critical, which then prompts a full due diligence process, including deforestation and legality checks.

The Due Diligence Statements of suppliers are checked once a year. However, the geodata is checked as soon as it is necessary for the generation of a new DDS. The Supplier Maturity Assessment itself is sent out by the system to evaluate the supplier’s compliance level.

Under "origins" on the platform, the geolocation-specific information about the products that has been submitted by the supplier or producer is displayed. For example, for floor markings, this would include the specific rubber plantations. Information about DDS (Due Diligence Statements) is found in a separate column labeled "Supplier DDS". If a supplier fails to provide adequate origin details, the platform allows you to issue a Product Origin Request, prompting them to submit the necessary information about the product’s origin and production geolocation.

More information in the article: Guide on filling out your EUDR Product Origin Request.

To conduct deforestation checks and verify that a product complies with EUDR, it is essential to provide the geolocation data for all plots of land where the relevant commodities used in the product were grown or produced. If a supplier cannot provide plot numbers or coordinates as required, this indicates non-compliance. The EUDR explicitly states that operators shall not place relevant products on the market or export them if they are non-compliant, or if the risk assessment reveals a non-negligible risk of non-compliance. Therefore, the inability to provide required geolocation data would indeed impact the ability to import from such countries under EUDR.

At Prewave two levels of deforestation checks are offered:

Basic checks and extended (detailed) checks, to assess the deforestation risk in your product's supply chain. These assessments evaluate geolocation data to determine whether the product comes from an area at risk of deforestation.

Satellite data providers (such as Satelligence) are used for these checks, verifying whether products come from land that has not been subject to deforestation after 31 December 2020. If a supplier has no DDS or "Origins" initially, a Product Origin Request would typically be issued to gather this essential data.

More information in this article: EUDR Deforestation Check.

Prewave employs a multi-step process for assessing supplier compliance:

Yes. If a risk assessment reveals a non-negligible risk of non-compliance, operators must implement appropriate risk mitigation procedures and measures before placing relevant products on the market or exporting them, aiming to reduce the risk to a negligible level. Operators are explicitly not permitted to place relevant products on the market or export them unless the risk assessment reveals no or only a negligible risk that the products are non-compliant. The inability of a supplier to communicate essential information like the plot number of land is a critical missing data point required for EUDR compliance.

Prewave automatically recommends questionnaires tailored to EUDR-specific topics based on the risk detected at the producer level. Each risk type monitored under the EUDR is addressed through a dedicated, customized questionnaire — for example, Labour Rights SAQ, Environmental Protection SAQ, etc. This targeted approach helps prioritize appropriate mitigation actions and significantly reduces the time required by internal teams to develop an effective mitigation plan.

Prewave allows defining mitigation tasks for identified risks, including the selection of action types or measures, setting a timeline, and assigning responsibilities. This is integrated into a clear workflow to guide users step by step through the mitigation planning process.

The physical separation of goods significantly impacts traceability and compliance under EUDR, directly influencing the extent of "contamination" if a non-compliant Due Diligence Statement (DDS) is identified. Prewave outlines three scenarios:

In essence, the more granular the physical separation, the better a company's ability to isolate non-compliant goods and maintain overall EUDR compliance, mitigating risks effectively.

The Prewave platform requires HS codes and commodity codes for each product. The Quantity Accounting Module is designed to simplify EUDR compliance by managing aggregated DDS, tracking quantities in real-time, and ensuring continuous alignment between supplier data and outbound reporting. It supports any referencing scheme provided by customers, including shipment basis, purchase order (PO) basis, or generic patterns such as FIFO or LIFO. The effectiveness of granular traceability, which includes linking outbound and inbound DDS via various identifiers, depends on high-quality input data, such as accurate supplier DDS, quantities, and geolocations. This underscores the need for strong supplier collaboration and upstream data validation.

Movement data such as quantities (for import or export) must be submitted manually or via API when requesting EUDR information (geolocations or DDS) from the supplier. Prewave's Quantity Accounting Module continuously tracks incoming supplier quantities and compares them with existing DDS coverage. It accurately deducts quantities when outbound DDS are issued and records incoming supplier DDS. This continuous monitoring and reconciliation of quantities is essential for maintaining a compliant inventory ledger and ensuring sufficient DDS coverage, implying a focus on actual or available quantities for compliance purposes.

A Due Diligence Statement (DDS), in Prewave's terminology, is a formal document that certifies a product's compliance with all EUDR regulations, including standards for deforestation risk and legality. It is a declaration submitted to the EU Traces System.

The steps for creating a DDS are:

The DDS is then stored in the Prewave platform's DDS module for future reference and can be reused for subsequent transactions involving the same supplier and product, as long as the quantities of incoming and outgoing DDS match.

To create a Due Diligence Statement (DDS) and ensure EUDR compliance, operators are required to collect specific, verifiable information as outlined in Article 9 EUDR. Prewave facilitates the collection of this critical data:

Prewave's Inbound module is designed to capture this data, offering manual input or API integration for continuous updates. If information is missing, it can prompt suppliers to provide it via a "Product Origin Request."

Supplier DDS are valid indefinitely for referencing. Prewave only checks that Supplier DDS are not referenced "too often," meaning it verifies whether the quantities of incoming and outgoing DDS match. The DDS generated by Prewave for an operator is stored in the platform's DDS module for a minimum of five years, as required by EUDR regulations. It is also noted that a DDS can be valid for up to one year, and compliance depends on the DDS aligning with both quantity and validity throughout the product's lifecycle.

The Due Diligence Statement (DDS) is submitted electronically to the EU Traces System. The EU Traces system then generates a reference number that serves as proof of compliance. The Due Diligence Process, including DDS generation, happens after all necessary product, supplier, and origin data has been added to the Prewave platform.

While movement data (quantities) must be submitted when requesting EUDR information, this process implies that information must be gathered and processed to generate the DDS before the product can be shipped as compliant.

The impact of a non-compliant batch depends on your physical separation strategy.

A DDS can be reused for subsequent transactions with the same supplier and product. This suggests that if the mother group company has a valid and compliant DDS for the goods, it may be reusable. However, the EUDR mandates that the operator placing the product on the market is responsible for its compliance and must establish and implement their own Due Diligence System, which includes the ability to provide Due Diligence Statements.

Prewave provides a REST API endpoint to programmatically retrieve DDS (Due Diligence Statement) information for a specific product once it has been successfully submitted to TRACES.

Endpoint:

GET /public/v2/eudr/products/{productId}/customer-dds

Once a DDS is validated and accepted, the response includes:

This API enables automated retrieval of DDS data for integration with internal systems, including customs clearance, reporting, or audit trail purposes.

For full technical documentation, please refer to: dev.prewave.com