Product Data Upload (EUDR Context)
Prewave evaluates product data to ensure compliance with EUDR requirements across a diverse range of items. A product dataset is defined as the unique combination of your product reference and the corresponding supplying site reference. Product datasets can pertain to:
Inbound products (Import, Domestic (EU))
Outbound products (Export, Domestic (EU))
Associations between inbound and outbound products
Prewave offers a streamlined process for uploading product data using designated templates. You can check out the Discovery Template for supplier input requirements. Please ensure that all product data is complete and accurate prior to submission, as this information is critical to comply with EUDR.
You can download the EUDR Discovery Template here.
Please note that the validation of the supplier may take some time and does not happen immediately.
Important Considerations
Unique Identification: The combination of your product reference and your site reference must be unique to generate a distinct product dataset.
EUDR-Specific Requirement: Each supplier must have at least one designated connection contact to support supplier engagement activities. This includes sending out questionnaires (SMA) and requests for product origin information.
Mandatory Inbound–Outbound Association: Every outbound product must be linked to an inbound product record, ensuring a complete and verifiable dataset for EUDR compliance.
HS Code Requirements: For products with specific HS Codes (e.g. 44, 47, 48, 49, 9401, 9403)—particularly wood-related items—the inclusion of a scientific_name is mandatory to satisfy EUDR standards.
Supplier Verification: Prior to uploading any product data, ensure that all relevant supplier information has already been uploaded and validated on the Prewave Platform.
By following these guidelines and using the designated templates, you enable us to process your product data accurately for EUDR compliance.
New: Product Groups
Product Groups work in a similar way to collections but are specifically designed for products uploaded to Prewave. They allow you to create logical groupings of products depending on your internal use cases.
Examples of grouping include:
Buying/Selling Entity
This flexibility makes it easier to manage and analyze your product datasets within Prewave according to your organizational structure.
EORI Tab
The EORI (Economic Operators Registration and Identification) number is a mandatory requirement for all entities involved in cross-border trade within the EU. In this tab, you will need to provide key entity details such as company name, address, country, and the valid EORI number.
This information ensures that entities can be uniquely identified for compliance purposes and for entry into the EU TRACES system under EUDR. Please ensure that the EORI number follows the required format:
Example: FR12345678900014
The full list of parameters can be found in the template. The color coding is consistent throughout this export and the template:
🟩 Green → Mandatory fields
🟨 Yellow → Optional fields
Input Supplier
Input Supplier
Field | Mandatory | Comment | Example |
connection_type
| required
| How the Site is associated with your organization. The allowed values are: SUPPLIER, CUSTOMER and OWN. | SUPPLIER
|
your_reference
| required
| A textual identifier that uniquely identifies a Site connected to your organization. | C12345
|
site_details_name
| required
| The human-readable name for the site. | Prewave GmbH
|
country_code
| required
| Alpha-2 ISO Code of the address. See https://www.iso.org/obp/ui for details. | AT
|
locality
| required
| Refers to the city/town portion of the address. In regions of the world where localities are not well defined or do not fit into this structure well, use closest locality instead. | Vienna
|
address_line
| required
| Unstructured address lines describing the lower levels of an address. Usually this is a street name and house number. | Rothschildplatz 4, Austria Campus 4/3rd Floor
|
postal_code
| recommended
| Postal code of the address. Not all countries use or require postal codes to be present, but where they are used, they may trigger additional validation with other parts of the address. | 1020
|
industry
| required
| The industry which is relevant for your Site. Multiple industries can be added separated by a semicolon (;). These values will be mapped to Prewave industries or commodities. | IT / Software
|
website
| recommended
| The authoritative website for this site, such as a business' homepage. | prewave.com
|
contact_1
| required
| E-mail of the Site’s contact to complete to send out product origin requests. |
|
contact_2
| optional
| Additional field to contact_1. Values will be joined together. |
|
contact_3
| optional
| Additional field to contact_1. Values will be joined together. |
|
external_reference_id
| optional
| External unique site identifier number. | 300533068
|
external_reference_type
| optional
| Required if external_reference_id is stated. Reference to the source of the unique site identifier. | DUNS
|
collection_name
| optional
| The collection in which you want to group your Site. Multiple collections can be added separated by a semicolon (;). These collections can be mapped to Prewave industries or commodities for scoring. | IT-Suppliers;Grouping-A;Austrian Suppliers
|
prewave_id
| optional
| A positive number that uniquely identifies a Prewave Site. If set, site_details_name, country_code, locality and address_line can be skipped. | 6640371
|
Input Inbound
Input Inbound
Field | Mandatory | Explanation | Example |
your_inbound_product_reference | Mandatory | Unique product identifier in your system. | INB-00123 |
your_inbound_product_name | Mandatory | Name of the purchased/produced product. | Steel Rods |
Mandatory | Harmonized System code for the product. | 730890 | |
Scientific_name | Mandatory | Necessary for all wood related Products | Genus species |
your_site_reference | Mandatory | Unique identifier of the supplying site. | SITE-9876 |
product_group | Optional | Name of Product Group (Selling Entity) | Prewave |
Input Outbound
Input Outbound
Field | Mandatory | Explanation | Example |
your_outbound_product_reference | Mandatory | Product/Good Identification Number from your Internal System | INB-00123 |
your_outbound_product_name | Mandatory | Name of your Outbound Product/Good | O-Ring |
Mandatory | Harmonized System code for the Outbound product. | 4411000 | |
product_group | Optional | Name of Product Group (Buying Entity) | Prewave |
Inbound-Outbound Mapping
Inbound-Outbound Mapping
Field | Mandatory | Explanation | Example |
your_outbound_product_reference | Mandatory | Product/Good Identification Number from your Internal System | INB-00123 |
your_inbound_product_reference | Mandatory | Product/Good Identification Number from your Internal System | INB-07583 |
your_site_reference | Mandatory | Unique identifier of the supplying site. | AB19210 |
EORI
EORI
Field | Mandatory | Explanation | Example |
Entity name (string) | Mandatory | Name of the Entity | Test GmbH |
Entity street + house # ) | Mandatory | (alpha numeric string) | One Street 12/3 |
Entity City | Mandatory | City Name of where the Entity is located | Vienna |
Entity Zip | Mandatory | Postal Code Name of where the Entity is located | 10231 |
Entity country | Mandatory | 2 digit iso code | AT |
eori number | Mandatory | [CountryCode][Up to 15 alphanumeric characters] | FR12345678900014 |