Prewave evaluates product data to ensure compliance with EUDR requirements across a diverse range of items. A product dataset is defined as the unique combination of your product reference and the corresponding supplying site reference. Product datasets can pertain to
inbound products (Import, Domestic (EU)),
outbound products (Export, Domestic (EU)),
or the association between inbound and outbound products.
Prewave offers a streamlined process for uploading product data using designated templates. Please ensure that all product data is complete and accurate prior to submission, as this information is critical to comply with EUDR.
You can download the Template here.
The validation of the supplier may take some time and is not happening immediately
Input Supplier
Field | Mandatory | Comment | Example |
connection_type
| required
| How the Site is associated with your organization. The allowed values are: SUPPLIER, CUSTOMER and OWN. | SUPPLIER
|
your_reference
| required
| A textual identifier that uniquely identifies a Site connected to your organization. | C12345
|
site_details_name
| required
| The human-readable name for the site. | Prewave GmbH
|
country_code
| required
| Alpha-2 ISO Code of the address. See https://www.iso.org/obp/ui for details. | AT
|
locality
| required
| Refers to the city/town portion of the address. In regions of the world where localities are not well defined or do not fit into this structure well, use closest locality instead. | Vienna
|
address_line
| required
| Unstructured address lines describing the lower levels of an address. Usually this is a street name and house number. | Rothschildplatz 4, Austria Campus 4/3rd Floor
|
postal_code
| recommended
| Postal code of the address. Not all countries use or require postal codes to be present, but where they are used, they may trigger additional validation with other parts of the address. | 1020
|
industry
| required
| The industry which is relevant for your Site. Multiple industries can be added separated by a semicolon (;). These values will be mapped to Prewave industries or commodities. | IT / Software
|
website
| recommended
| The authoritative website for this site, such as a business' homepage. | prewave.com
|
contact_1
| required
| E-mail of the Site’s contact to complete to send out product origin requests. |
|
contact_2
| optional
| Additional field to contact_1. Values will be joined together. |
|
contact_3
| optional
| Additional field to contact_1. Values will be joined together. |
|
impact
| optional
| Your estimated impact on the operation of the Site. The allowed values are: CRITICAL, HIGH, MID, LOW and NO. If empty, impact is CRITICAL for own Sites, MID for SUPPLIER and CUSTOMER and NONE for all others. | MID
|
spend_data
| optional
| The total value of the goods and/or services you purchased at that site in EUR per year. | 100000
|
external_reference_id
| optional
| External unique site identifier number. | 300533068
|
external_reference_type
| optional
| Required if external_reference_id is stated. Reference to the source of the unique site identifier. | DUNS
|
collection_name
| optional
| The collection in which you want to group your Site. Multiple collections can be added separated by a semicolon (;). These collections can be mapped to Prewave industries or commodities for scoring. | IT-Suppliers;Grouping-A;Austrian Suppliers
|
prewave_id
| optional
| A positive number that uniquely identifies a Prewave Site. If set, site_details_name, country_code, locality and address_line can be skipped. | 6640371
|
Input Inbound
Field | Mandatory | Explanation | Example |
your_inbound_product_reference | Yes | Unique product identifier in your system. | INB-00123 |
your_inbound_product_name | Yes | Name of the purchased/produced product. | Steel Rods |
Yes | Harmonized System code for the product. | 730890 | |
Scientific_name | Yes | Necessary for all wood related Products | Genus species |
your_site_reference | Yes | Unique identifier of the supplying site. | SITE-9876 |
bought_in | Optional | Indication whether the Inbound Product is bought on the EU market or imported into the EU. | Import |
quantity | Optional | Total amount of the product purchased. | 5000 |
quantity_unit | Optional | Unit of measurement for the quantity can only be KG | KG |
annual_spend | Optional | Annual spend in EUR for the product at the site. | 250,000.00 |
force_EUDR_scope | Optional | Select 'Yes' to enforce processing of the purchased/produced Inbound Product as subject to EUDR regardless of any internal logic (Dropdown) | Yes/No |
product_group | Optional | Name of Product Group | Rubber Parts |
eori_number | Optional | Economic Operators Registration and Identification - refers to a unique identification number (customs number or "EORI number") that companies must apply for and use if their business activities are subject to customs regulations | AT123456789012345 |
Input Outbound
Field | Mandatory | Explanation | Example |
your_outbound_product_reference | Yes | Product/Good Identification Number from your Internal System | INB-00123 |
your_outbound_product_name | Yes | Name of your Outbound Product/Good | O-Ring |
Yes | Harmonized System code for the Outbound product. | 4411000 | |
sold_in (EU/Not EU) | Optional | Indication whether the Outbound Product is sold on the EU market, exported out of the EU or both. | Domestic/Export |
quantity | Optional | Total amount of that Outbound Product sold | 5000 |
quantity_unit | Optional | Unit in which the Quantity of the product is measured | kg, l, t |
annual_revenues | Optional | Total Annual Revenue Generated from the Sale of this Product in EURO | 250,000.00 |
force_EUDR_scope | Optional | Select 'Yes' to enforce processing of the Outbound Product as subject to EUDR regardless of any internal logic (Dropdown) | Yes/No |
product_group | Optional | Name of Product Group | Rubber Parts |
eori_number | Optional | Economic Operators Registration and Identification - refers to a unique identification number (customs number or "EORI number") that companies must apply for and use if their business activities are subject to customs regulations | AT123456789012345 |
prewave_product_id | Optional | Prewave Product ID (Instead of your_outbound_product_reference and your_outbound_product_name) | 110239930 |
Inbound-Outbound Mapping
Field | Mandatory | Explanation | Example |
your_outbound_product_reference | Yes | Product/Good Identification Number from your Internal System | INB-00123 |
your_inbound_product_reference | Yes | Product/Good Identification Number from your Internal System | INB-07583 |
your_site_reference | Yes | Unique identifier of the supplying site. | AB19210 |
Important Considerations
Unique Identification: The combination of your product reference and your site reference must be unique to generate a distinct product dataset.
Mandatory Inbound-Outbound Association: Every outbound product must be linked to an inbound product record, ensuring a complete and verifiable dataset for EUDR compliance.
HS Code Requirements: For products with specific HS Codes—particularly wood-related items—the inclusion of a Scientific_name is mandatory to satisfy EUDR standards.
Supplier Verification: Prior to uploading any product data, ensure that all relevant supplier information has already been uploaded and validated on the Prewave Platform.
By following these guidelines and using the designated templates, you enable us to process your product data accurately for EUDR compliance.