Key Users and Quota Managers are the only ones that can upload the discovery template via the platform
Prewave Discovery Template – How to Get Started
Introduction
Getting started with risk management in Prewave begins with preparing and uploading your discovery template. This template forms the foundation for monitoring your suppliers, customers, and even your own business areas across the globe.
Each entry in the discovery template represents a Site - a physical location where business operations are carried out, such as a manufacturing plant, warehouse, distribution center, office, or retail outlet. By providing these details, you enable Prewave to assess risks, deliver insights, and connect your organization to a global network of monitored Sites.
To help you get started, we provide both a pre-structured template and a guideline document. These resources explain the required fields and structure, ensuring that your discovery template is complete and ready for processing. Filling out the template carefully is essential, as incomplete or incorrect information may prevent successful discovery of your Sites and slow down your onboarding process.
The number of Sites you can connect with depends on the limits defined in your contract. Please reach out to your dedicated Customer Success Consultant or Account Executive if you have questions or want to expand your scope.
General Information
What is a Site?
A Site refers to a physical location where an organization conducts its main operational activities, such as manufacturing plants, distribution centers, retail stores, transportation hubs, warehouses, or offices.If a Site is not listed in the Prewave directory, you must provide a correct and complete Site list (see Appendix 1: Parameters).
Alternatively, you can use the Add-to-Directory function in the platform.
Prewave will not support:
Suppliers with an incomplete dataset
Sites associated with private/natural persons (e.g., home offices)
Sites where essential details are missing
Sites whose existence cannot be validated during Discovery
Prewave may refuse or later delete such Sites.
You can find more information about our Validation here.
Behavior of Special Fields
This field is now mandatory.
Values
SUPPLIER_CUSTOMERandNONEare no longer supported.
Split into three fields.
All values will be joined together.
Each collection can be mapped to a Prewave industry or commodity for scoring.
industry / commodity
Split into three fields.
All values will be joined together.
You can provide:
A valid Prewave Industry (see the Value Sheet in the Template)
A valid ISIC code (see the Value Sheet in the Template)
Or a valid HS code (see the Value Sheet in the Template)
Unlike
collection_name, no collection will be set up for these values.
CSDDD Use Case: For CSDDD compliance, providing HS codes is mandatory.
contact
Split into three fields.
All values will be joined together.
Entries must be valid email addresses.
website
Must be a valid web address.
The domain must be associated with the supplier.
external_reference_id & external_reference_type
These are now optional only.
Cannot be used as sufficient input on their own.
overwrite
If marked with Yes, existing data will be overwritten.
Use with caution: rollback may not be possible depending on the case.
If not wanted, mark with No or leave empty.
You can request a screening directly during the upload process.
This allows critical suppliers to be screened immediately without delays.
If not required, leave the field empty.
Multiple Reference Numbers (Supplier IDs)
Multi-values for
your_referenceare not supported.To store multiple references:
Duplicate the row with the same name/address.
The same Site will be reused, and references added.
Important: Spend and impact data are stored per reference.
If you don’t want spend values to be summed, remove them from one of the duplicated rows.
The full list of parameters can be found in the template. The color coding is consistent throughout this export and the template:
🟩 Green → Mandatory fields
🟨 Yellow → Optional fields
Appendix 1
Appendix 1
Field
|
Mandatory
|
Comment
|
Example
|
overwrite | optional | If set to Yes, existing data is replaced. ⚠️ Use with caution -rollback may not be possible. Leave empty or set to No to keep existing data. | Yes |
connection_type
|
mandatory
|
How the Site is associated with your organization. The allowed values are: SUPPLIER, CUSTOMER and OWN.
|
SUPPLIER
|
your_reference
| mandatory |
A textual identifier that uniquely identifies a Site connected to your organization.
|
C12345
|
site_details_name
|
mandatory
|
The human-readable name for the site, usually canonicalized.
|
Prewave GmbH
|
country_code
|
mandatory
|
Alpha-2 ISO Code of the address. See https://www.iso.org/obp/ui for details.
|
AT
|
locality
|
mandatory
|
Refers to the city/town portion of the address. In regions of the world where localities are not well defined or do not fit into this structure well, use closest locality instead.
|
Vienna
|
address_line
|
mandatory
|
Unstructured address lines describing the lower levels of an address. Usually this is a street name and house number.
|
Rothschildplatz 4, Austria Campus 4/3rd Floor
|
postal_code
|
recommended
|
Postal code of the address. Not all countries use or require postal codes to be present, but where they are used, they may trigger additional validation with other parts of the address.
|
1020
|
industry_1
|
mandatory
|
The industry which is relevant for your Site. Multiple industries can be added separated by a semicolon (;). These values will be mapped to Prewave industries or commodities.
|
IT / Software
|
industry_2
|
optional
|
Additional field to industry_1. Values will be joined together.
|
|
industry_3
|
optional
|
Additional field to industry_1. Values will be joined together.
|
|
collection_name_1
|
optional
|
The collection in which you want to group your Site. Multiple collections can be added separated by a semicolon (;). These collections can be mapped to Prewave industries or commodities for scoring.
|
IT-Suppliers;Grouping-A;Austrian Suppliers
|
collection_name_2
|
optional
|
Additional field to collection_name_1. Values will be joined together.
|
Supplier of the Year
|
collection_name_3
|
optional
|
Additional field to collection_name_1. Values will be joined together.
|
|
impact
|
optional
|
Your estimated impact on the operation of the Site. The allowed values are: CRITICAL, HIGH, MID, LOW and NO. If empty, impact is CRITICAL for own Sites, MID for SUPPLIER and CUSTOMER and NONE for all others.
|
MID
|
spend_data
|
optional
|
The total value of the goods and/or services you purchased at that site in EUR per year.
|
100000
|
website
|
recommended
|
The authoritative website for this site, such as a business' homepage.
|
prewave.com
|
external_reference_id
|
optional
|
External unique site identifier number.
|
300533068
|
external_reference_type
|
optional
|
Required if external_reference_id is stated. Reference to the source of the unique site identifier.
|
DUNS
|
contact_1
|
optional
|
E-mail of the Site’s contact to complete self-assessments. Multiple contacts can be added separated by a semicolon (;).
|
|
contact_2
|
optional
|
Additional field to contact_1. Values will be joined together.
|
|
contact_3
|
optional
|
Additional field to contact_1. Values will be joined together.
|
|
prewave_id
|
optional
|
A positive number that uniquely identifies a Prewave Site. If set, site_details_name, country_code, locality and address_line can be skipped.
|
6640371
|
Historical Screening | optional | Request a screening for the during upload. Leave empty if not needed. | Yes |