The Quantity Accounting Module offers a suite of features, each designed to deliver tangible benefits in terms of EUDR compliance, operational efficiency and risk mitigation. These features work to provide a comprehensive solution for managing the data-intensive aspects of the regulation.

This module streamlines DDS management by accommodating diverse supplier submission frequencies, enabling aggregated DDS generation. It reduces manual effort and human error, ensuring consistent, EUDR-compliant DDS for both individual and aggregated volumes. It also reconciles data timelines between suppliers and operators, allowing flexible strategies like annual aggregated statements to cut bureaucracy without compromising compliance with geodata or producer information requirements.

The module continuously tracks incoming supplier quantities against existing DDS coverage, using a "traffic light" display to visualize stock, target, and DDS coverage. It supports flexible referencing schemes (shipment, PO, FIFO, LIFO), automating EUDR compliance, simplifying data integration, and enabling efficient DDS strategies through real-time quantity control.

This system prevents compliance gaps by linking supplier data to operator DDS, maintaining clear records of quantities and validity. It aids in reconciling declared vs. actual volumes, crucial for annual threshold justifications, ensuring traceable, EUDR-compliant quantity management.

The module enables detailed linking between outbound and inbound DDS via product IDs, serial numbers, timestamps, quantities, and PO numbers. This enables a verifiable chain of custody from final product to supplier inputs, supporting stringent separation strategies and precise impact assessment in case of non-compliant DDS. Such granular traceability is essential for proving due diligence and maintaining control over compliance data. However, the module’s effectiveness depends on high-quality input data (accurate supplier DDS, quantities, and geolocations) which underscores the need for strong supplier collaboration and upstream data validation.

This step-by-step guide outlines the methodology for users to leverage Prewave's platform effectively. It demonstrates the system's capabilities in adhering to EUDR requirements. The guide specifically focuses on the application of the quantity accounting module within the platform.

The automatic module tracks the flow of DDS quantities associated with a product, minimizing the need for manual intervention and frequent supplier engagement.

Customers can define specific quantity requirements for each product, with the current status visible in the product table.

New supplier DDS submissions increase the available (remaining) quantity by their net weight.

Customer outbound DDS submissions decrease the available (remaining) quantity by their net weight.

Once a supplier DDS's quantity is fully utilized, it is marked as depleted, no longer used in the accounting logic, shown as depleted in the inbound product supplier DDS list, and not referenced in subsequent customer outbound DDS.

Required quantities are communicated to suppliers. Email notifications are sent if the required quantity falls below a 30% threshold.

Suppliers are responsible for submitting DDSs at their own frequency to ensure the customer's required quantity target is met.

Due Diligence Statements are a necessary part of the EUDR information gathering process in order to track where the products are coming from.

You can add a supplier DDS by

1) clicking on the “+” sign in the column “Supplier DDS”

or

2) sending your supplier a Product origin request

Once the DDS has been registered on the EU Traces NT System by the supplier, they can provide this information to you.

To submit an origin request to your supplier, simply select it via the Tickbox on the lefthand side

Next, click on “Request Origins.” A window will appear to proceed with the next steps and the supplier will receive an email with the Origin Request.

The origin request allows suppliers to enter their DDS information, if available. Once the supplier completes the origin request and returns it to Prewave, the DDS information will be matched to the corresponding product automatically.

For comprehensive details regarding Product Origin requests, refer to this link. To understand the supplier's perspective, click here.

In this column you can define your Inbound Quantity Requirement in kilograms.

The "Inbound Quantity" refers to the required amount of a product for demand forecasting.

Essentially, it is used for planning the necessary amounts of raw materials / products to manufacture the final product.

It is crucial for inventory planning and preventing supply bottlenecks, especially relevant for traceability under EUDR. Delivery intervals (monthly/quarterly) depend on the product, supply chain, and supplier agreements, and should be flexibly adjusted.

Click on the Edit Symbol to set a value.

After completion, the system will compare the Inbound Quantity Requirement to the remaining quantity from the Supplier DDS.

Inbound Quantity Status is either:

In this example, the Supplier DDS amount available is 1000kg.

100kg are required.

→ The available quantity is sufficient to cover the product.

Each Outbound product has a quantity status assigned after the successful matching with an Inbound product.

Production Process losses:

To account for production process losses, multiply the Inbound Quantity by the Process Loss factor.

To begin, click the Edit Symbol in the Quantity Status column.

Process loss factor is to be defined by the customer themselves.

Inbound Quantity Requirement: Variable which must be set when creating the Inbound product

Process Loss Factor: a value between 0 and 1

Outbound Quantity Requirement: result of the calculation

Once all necessary checks have been completed, the system allows you to generate a New DDS.

Click “Generate” in the Column “New DDS” to open the mask to generate a DDS.

Fill in the mandatory information:

These fields are for internal company tracking of the DDS:

After clicking “Save DDS”, the draft will appear.

Click on the Draft and click “Submit DDS” to finalise the submission of the Due Diligence Statement to the EU Traces system.