EUDR: Product Origins in Prewave

As the name already indicates, the product origin provides details on where your product, or parts of it, originate from. In accordance with EUDR regulations Article 9, 1 (d) and to fulfill Due Diligence obligations, you are required to trace the product back to its origin.

There are two methods for managing product origins within Prewave.

We recommend requesting origins directly from your suppliers. Through a (1) Product Origin Request (POR), suppliers can provide geolocation and producer details, as well as share their DDS reference numbers if already submitted to TRACES. Additionally, this process allows suppliers to flag products that may be out of scope.

(2) Alternatively, you can manually add origins to the system. To do this, simply click the "+" icon next to an existing entry or use the 'Missing' status filter to identify products that require origin data.

When initiating a Product Origin Request (POR), a configuration window will appear, allowing you to include additional details for your supplier. While all of these fields are optional, they provide an opportunity to add context to your request. Below, you will find a breakdown of each data field to help you decide which information might be most relevant for your specific products.

In the next step you will be asked to add the supplier's contact email, which you either already uploaded in the system and will auto populate or which you need to add by clicking on the "Add contact" button.

Lastly you can adjust the email you're sending out by adding a comment to the email, selecting a copy to be sent to yourself or adding other emails in CC. A benefit of customizing your email can be to make your outreach more engaging and personalized.

Once you've made your selection you can finish the process by clicking on the "Send Request" button.

When adding origins manually, providing detailed information ensures the highest level of accuracy. While the Production Place Description is optional, the following fields are required to proceed:

If you cannot find a specific producer using the search bar, you have the option to add a new one manually. Simply type the producer’s name into the search field and press Enter.

When adding a new producer, we recommend providing as much detail as possible, such as their website link and address information. Once you have entered these details, click Save to add them to your origin information. This action initiates our Producer Discovery process. Once the producer has been identified and screened, a Producer Risk Score will be generated and displayed directly within the Product Tab.

There are two ways to provide your GeoJSON data: Manual entry or drawing polygons on the map.

Copy and paste your GeoJSON code directly into the 'Plot' field. To ensure a successful upload, please verify that your file follows standard formatting according to the guidelines of the EU Commission.

Use the search bar to find the specific country or region.

Zoom in or out using the (+/-) buttons in the top right corner or your mouse scroll wheel.

Click the Square icon to begin. Click anywhere on the map to set your starting point, then continue clicking to outline the area.

To close the polygon, hover over your starting point until the hand icon appears, then click once more. This will automatically populate the GeoJSON data into the Plot field.

If you need to restart, click the Trash Bin icon to clear your progress and start over by selecting the Square Icon again.

To track the progress of your product origins, please refer to the Origins and Origin Request columns in the product overview.

This column indicates the current origin data (geo coordinates) available in the system.

In this column you can see the origin requests you have sent to your supplier.

If the origin column says "Missing" and the origin request column says "No Request", then no origin data exists and a request has not yet been sent to the supplier.

If the origin information was added manually by a user within Prewave rather than through a supplier request, the origin column will display the number of origins and the origin request column will say "No Request".

If multiple requests were initiated for this product, this will be displayed as a request count.

Clicking on a request count (origin request column) opens a detailed pop-up overview. Here, you can track specific details such as the request date, the internal reference number, and any linked PO/SN numbers.

You can monitor the Supplier Status through the following stages:

A "Requested" status indicates that your Product Origin Request has been sent to the supplier and is currently awaiting their response. While a request is in this stage, you retain the flexibility to update it. Simply click the Pen icon to add reference details, such as a PO number or Shipment Number (SN), even after the request has been initiated.

A supplier may mark a request as Delayed if they cannot provide origin data immediately. Common reasons include pending upstream information, complex product structures, or compliance timelines (e.g., DDS intended for 2027).

When a delay is reported, suppliers are required to provide an expected data availability date and any relevant context. You can view these specific details and notes by clicking the Eye Icon next to the delay reason.

A Rejected status indicates that the supplier has identified the product as being out of scope for the current Regulation. In these cases, the supplier is not required to provide geolocation data.

Exemption Reasons

Suppliers may select a specific exemption code to explain why the product is out of scope. These reasons include:

You can review the selected reason and download any supporting documentation by clicking the Eye Icon next to the status. Please note that while evidence is encouraged, it is not mandatory for all exemption categories.

To cancel a Product Origin Request (POR), click the Bin icon next to the specific entry. A confirmation prompt will appear to prevent accidental deletions. Please note that once you confirm the cancellation, the request is finalized. Your supplier will no longer be able to submit or edit information for that specific POR.