See a video tutorial here
You’ve received this guide because you have also received a supplier request. Remember, once you receive a request, you have 14 days to complete it.
This document aims to simplify the process of providing information required by the EU Deforestation Regulation (EUDR).
The process is easy, free, and supported by our team, who can assist with any questions or issues you have.
Step-by-Step Guide
Step 1: Register with Prewave
When you receive your first request, you will need to register on the Prewave platform.
Check Your Inbox: Look for an email from Prewave containing the request.
Click the Link: This will direct you to the EUDR Area on the Prewave platform.
Enter Your Details: Provide the required information.
Check for Confirmation: Complete registration by following the instructions in the confirmation email.
Step 2: Access the Request
At this stage, you should have successfully registered on the Prewave platform.
Log In to the Prewave platform.
Locate and Open the Request: Click "Answer" to begin.
Step 3: Do you have a Due Diligence Statement?
If you already have a Due Diligence Statement, select that option and enter the reference and verification numbers when prompted.
If you don’t have one, select the appropriate option and you’ll be taken to Step 4: Adding Details and Origin.
If your product is not relevant to EUDR, or if you’re currently unable to provide the required evidence, you’ll also have options to indicate that. You can do this by selecting "The product is not EUDR-relevant". After that you can choose from a range of different exemption reasons, called Taric codes. Once you have selected a Taric code and added evidence, click Finish and on the main screen, you will see the button "Send" on the finished product link. Click that to complete the process for that product.
The Taric Codes you can choose from are described below. Remember that you will need to upload evidence of a non-relevant product for accurate and compliant EUDR reporting
The product is made out of recycled goods - (TARIC-code Y133)
The product is due to its composition not concerned by the Regulation - (TARIC-code Y129)
The product was produced before 30th of June 2023 - (TARIC-code Y132)
The product is delivered by a SME as defined in Article 38(3) - (TARIC-code Y141)
The product is made of a relevant product/commodity that was placed on the EU market during the transitional period
Other - If there are other reasons
What should evidence of non-relevant products look like?
While the regulation does not mandate specific proof that your non-relevant product is exempt, the best way to demonstrate its out-of-scope status to relevant authorities (like the Competent Authorities or customs) is through:
Product Classification / HS Code Documentation: Providing Customs-related documentation that definitively classifies your product under its correct Harmonized System (HS) or Combined Nomenclature (CN) code. Since synthetic rubber is not the commodity of concern, the relevant classification would demonstrate its non-relevance.
Material Composition Evidence: Having clear, verifiable documents, such as technical specifications, invoices, or suppliers' declarations, that confirm the product is made entirely of synthetic rubber and does not contain any of the relevant commodities (natural rubber, wood, cocoa, coffee, palm oil, soya, or cattle).
Step 4: Add Details and Origin
Enter Details: Enter the producer name, country of origin and production date.
In case you don't have the details, you will be given the option to forward the request to the producer.
Select a Method to Add an Origin:
Import a File: If your geolocation data is in a file, upload it directly.
Add Manually: If you do not have a file, add geolocation and other information manually
Add Geolocation: Draw a polygon for the production area
Option 1: Use the instructions in “How to Find Geo-Coordinates” (How to find Geo-coordinates) for guidance on drawing polygons in Prewave.
Option 2: Visit geojson.com and use the instructions in “Draw Geo-Coordinates outside of Prewave” for guidance on drawing polygons outside of Prewave
Edit as Needed: You can delete and redraw the polygon if necessary.
Step 5: Save and Complete the Process
Save Your Work: Click "Save" to store the completed origin information.
Add Additional Origins: Repeat the process to add more origins if required.
Finalize: Once all origins are added, click "Finish" to complete the process.
Ensure Compliance
This guide is designed to help you comply with the EUDR: ensuring your products meet the required environmental and legal standards.
Compliance helps you contribute to sustainable supply chains and maintain strong business relationships with your EU customers. To ensure a simple, efficient experience, the Prewave team is here to support your work with our platform.